Frequently Asked Questions

Questions You May Have

Concerning the Venue

How many guests will the barn seat?

The barn will seat up to 200 guests.

Do you host weddings year round?

Absolutely! We’ve designed the Barn at Willow Brook with heat, A/C and a gorgeous wall of windows overlooking the rolling hills, so weddings can be celebrated all year round!

Are there nice locations on the grounds for photos?

Yes, overlooking hundreds of acres of stunning pastoral landscapes, there are amazing photo opportunities at Willow Brook!

In addition to the brook and bridge that we call the “Wedding Bridge”, we have a beautiful black wood fence that was recently built just to serve as a backdrop for your pictures!

Also, the stunning white board and batten architecture and black trim is a photographer’s dream backdrop.

Are there changing rooms for the bridal party and groomsmen?

Yes, in our newly built “modern farmhouse” we designed a dreamy, private suite for the bridal party. The suite has three bedrooms with two full bathrooms, a gathering room with a TV, wet bar/kitchenette, coffee bar and make up stations. The bridal party will love the decor! We also have a nicely appointed groom’s changing room in the main barn.

Where can I hold my ceremony?

There are several locations that would be ideal for a ceremony at Willow Brook!

  • You may choose to have your ceremony in front of the barn to take advantage of the stunning white architecture, classic barn doors and gooseneck lighting.
  • Also offering a gorgeous vista is the classic black fence with rolling hills and farmland in view. Our wedding arbor is a great addition to any of the locations.
  • If you prefer an inside ceremony, the main barn with its wall of windows looking on to the rolling hills/farmland, also presents a picturesque backdrop for your ceremony.
  • For smaller weddings, you may choose to have your ceremony under the portico area, which runs alongside the barn. This area is covered on the top and open on the sides.

Do you have bathrooms in the barn?

Yes we have nicely appointed men’s and ladies rooms in the barn.

Is the barn handicapped accessible?

Yes, the barn meets ADA requirements and has handicapped men’s and ladies restrooms. Those who need assistance can be dropped off right in front of the barn for easy access.

Pricing

How much do I have to put down when I sign the contract and what is the payment schedule?

Half of the payment is due upon signing the contract and the other half is due three months prior to your event.

What is your “hold” policy?

We can hold one date for you for up to three days at no charge.

The Particulars

What day can I have my rehearsal?

Your wedding rehearsal will generally be scheduled on the Thursday before your wedding day, however if there is not an event on that Friday, you may be able to schedule it then. With the “Weekend Package” you have the option of having your rehearsal and rehearsal dinner on a Friday night at the barn.

What are the local accommodations?

There are several local Leesburg hotels and resorts in the area with varying prices, Comfort Suites offers a shuttle to Willow Brook for a minimum 10 block of rooms. Hampton Inn,  Homewood Suites and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

Do I need a wedding planner?

We do require that you have at least a day-of wedding coordinator to ensure your day runs smoothly.

Can we decorate?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.

Is parking provided?

Yes, field parking (parking on the grass) is provided.

What if it rains and I can’t have my ceremony outside?

If it rains, you have a couple of options for your ceremony. You can have your ceremony inside the barn and then you would clear the chairs and set up for the reception. You can also have your ceremony under the portico area, which runs alongside the barn. This area is covered on the top and open on the sides.

Are fireworks or sparkler send-offs allowed?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed.

Are candles allowed in the barn or as part of a table centerpiece?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.

Can I use my own caterer?

Yes, you can use your own caterers and all your own vendors as long as they are licensed. We want you to be able to have the event of your dreams!

Can I have food trucks?

Yes, you can have licensed food trucks, but just let us know as we will make accommodations for them to park.

What is your alcohol policy?

We allow beer, wine and spirits to be served, but all drinks have to be served by a third-party bartender (usually available through your caterer or hired separately). Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed, and all guests must consume alcoholic beverages responsibly. Please contact the VA Dept. of Alcoholic Beverage Control to verify the need for any kind of licensure for an event.

Can I have a band or DJ?

Yes indeed. The wedding and music has to end by 10:00 pm, due to the noise ordinance of Loudoun County.

Other Questions?

Please feel free to get in touch with any other questions. We will continue to update pictures and information on the website.